TASPA 2012 Summer Conference
Topic Session Descriptions
Thursday, July 19, 2012 10:00-11:00 AM
Session 1. Coordinating Human Resources’ Role in Your District’s Risk Management Programs: Safety and Loss Prevention and Emergency Management
How involved is your HR department in risk management? As district’s budgets grow tighter and tighter, it is becoming more apparent that the risk manager is not the only player in making sure that the district protects resources through safety and emergency management. HR has a significant role and can be supportive to the overall loss prevention efforts of the district. This session will provide an overview of the components of accident prevention plan and the emergency management requirements for school districts as well as how HR professionals can contribute to protecting district resources from losses and in an emergency.
Presenter: Clem Zabalza, Division Director, TASB Loss Prevention Services
Session 2. Fun, Games, & Absenteeism Statistics in Texas
Looking for some free goodies, with some educational materials on the side? Come to the Frontline-Aesop Presentation! We’ll be giving out lots of prizes and giveaways – no one will come away empty-handed and one lucky attendee will win a Kindle! PLUS, If absenteeism issues are getting you down, we’ve got good news for you – we are going to provide you with some compelling data regarding the latest information and statistics surrounding Absenteeism in Texas – trends like absence rates, fill rates, proactive vs. re-active substitutes, MOBILE substitutes, and much, much more. This session is a great way to learn from other districts about the things they’ve done to reduce absenteeism and increase substitute fill-rates. The Frontline Presentation is the one NOT to miss this year.
Presenter: Seth Gurss, Sr. Regional Account Manager, Aesop/Frontline Placement Technologies
Session 3. Teacher Retirement System of Texas (TRS) Update
This session will update members on the TRS Pension Fund and Retirement Health Care Sustainability Studies commissioned by the legislature and other current TRS critical topics. Questions on the new benefits and reporting changes will also be addressed.
Presenter: Ken Welch, Deputy Director, Teacher Retirement System of Texas
Session 4. Borderline: Workplace Considerations for Immigration, Visas, & More
Finding highly qualified teachers isn’t always easy. More and more, school districts are finding educators to deliver top-notch instruction from beyond our borders. Unfortunately, the myriad legal requirements and regulations associated with hiring a foreign worker can make this process seem prohibitive. Walsh Anderson attorneys Eric Rodriguez and Christine Badillo will bring you up to speed on some immigration law basics, and walk you through the H1-B visa process, addressing school district and employee obligations, costs, and much more.
Presenters: Christine Badillo, Attorney, Walsh, Anderson, Gallegos, Green & Treviño, P.C.
Eric Rodríguez, Attorney, Walsh, Anderson, Gallegos, Green & Treviño, P.C.
Session 5. Paperless Paperwork: The Best-Practices HR Office
Learn how Districts, faced with budget cuts used technology to streamline tasks, save money and dramatically reduce administrative effort. Texas Districts will be profiled and their project overviews provided. HR offices are drowning in paperwork; From Job Posting, to on-boarding, then evaluations, contracts and ongoing paperwork. HR departments spend thousands on paper, ink, and effort. Learn how to transition from paper-based HR processes to paperless, automated environments. Examples of paperless paperwork – ongoing contracts, evaluations, onboarding, etc., will be provided. It’s the dawn of paperless paperwork. Learn how “Going Green” makes great business and ecological sense.
Presenter: Paul Montgomery, Director of Marketing and Special Projects, WinOcular/CCR, Inc.
Session 6. Contract Nonrenewal Process
This session will provide opportunities to learn and discuss the rules, traps and pitfalls in the nonrenewal process, including a top ten list of mistakes made in the nonrenewal process. The discussion of pertinent rules and laws will include tips, legal strategies and wisdom from an experienced school lawyer.
Presenter: Roger Hepworth, Attorney, The Fowler Law Firm
Session 7. The Four Core Elements of Organizational Development
Organizational development is a virtual overhaul of the way a school operates to improve its effectiveness in all aspects of business operations. Typically, it involves training HR staff and/or hiring of a consulting company or OD expert that offers a non-biased perspective on how to improve the school and its business processes. OD involves improvement processes at all levels within the organization. Four Core Elements: Goal Setting, Employee Development, Restructuring, and Change Management.
Presenter: Charles Pulliam, Chief Development Officer, Life School of Dallas
Session 8. Creating HR Dashboards
Dashboard metrics represent key performance indicators and more school districts are using this tool for accountability and transparency. This session will discuss key performance indicators for school HR leaders and how metrics can demonstrate the value of your HR department.
Presenters: Cindy Clegg, Director, TASB HR Services
Marcia Daniels, Retired HR Administrator
Thursday, July 19, 2012 1:45-2:45 PM
Session 9. Automate Staff Training and Policy Acceptance Online – Seminole ISD Case Study
Learn how Seminole ISD is (a) ensuring higher standards of safety, (b) documenting training compliance, and (c) automating the process of policy acceptance in their district with SafeSchools Training. Mark Beaty, Assistant Superintendent of Schools shares how Seminole efficiently trains hundreds of employees on Sexual Harassment, Child Abuse Prevention, Bloodborne Pathogens and more and tracks compliance, all in one easy-to-use online system. Andrew Deitschel, Texas Accounts Manager for SafeSchools Training will facilitate this session.
Presenters: Mark Beaty, Assistant Superintendent, Seminole ISD
Andrew Deitschel, Texas Accounts Manager, Safe Schools Training
Session 10. Richardson ISD: A case study in using AppliTrack Recruiting, TeacherFit, and JobFit
In March of 2011, Richardson ISD implemented three tools to transform their hiring process: AppliTrack Recruiting and AppliTrack Selection TeacherFit and JobFit. Attendees to this session will learn from Executive Director, Fernando Medina, how Richardson ISD's success can be replicated in any Texas school district.
Presenters: Fernando Medina, Richardson ISD
Keith Westman, Aspex Solutions
Session 11. NCLB Highly Qualified Teacher Update
This session will feature an update on the Highly Qualified Teacher requirements, including: HOUSE eligibility, requirements for Career and Technical Education teachers, and annual reporting requirements. Time will also be available for Q and A.
Presenter: Scott Lewis, State Director, NCLB HQ and Title II, Texas Education Agency
Session 12. Common Myths About Workplace Rights
Let’s face it, even the most experienced school district administrators can feel overwhelmed and a bit confused when dealing with the numerous federal, state and district laws and regulations concerning rights in the workplace. Join two experienced employment attorneys, Marquette Maresh and Robb Decker, as they debunk common myths and misunderstandings about employee rights in the workplace, and show you how to steer your way through the confusing tangle to apply the law appropriately.
Presenters: Marquette Maresh, Attorney, Walsh, Anderson, Gallegos, Green & Treviño, P.C.
Robb Decker, Attorney, Walsh, Anderson, Gallegos, Green & Treviño, P.C.
Session 13. Employee Corrective Action Plan
All employees are expected to meet performance standards and behave appropriately in the workplace. Corrective action is a process of communicating with the employee to improve unacceptable behavior or performance after other methods such as coaching and performance appraisal have not been successful. During this presentation, we will discuss techniques and best practices for dealing with troubled employees.
Presenters: Willie Watson, Executive Director, Manor ISD
Phil Triebes, ARAMARK Human Resources Manager, Pflugerville ISD
Session 14. HR Makes the Difference in Exceptional Emergency Management Programs
This presentation will highlight and emphasize the role HR Departments can play in helping to develop, implement and maintain exceptional emergency management programs. HR Departments play a crucial role in developing and equipping employees while establishing a culture of success within the district. HR professionals, who actively participate in the emergency management process and integrate emergency management principles into their work processes, can help their respective districts establish and maintain an exceptional emergency management program.
Presenter: Shevis Moore, Assistant Director, TASB Loss Prevention Services
Session 15. Creditable Years of Service & Salaries Update
The 82nd, first called Legislative Session has provided many twists and turns related to the minimum salary schedule, service records and other state mandated personnel issues. This session will address SB 1, SB 8 as well as the most up-to-date personnel bills that were proposed and adopted affecting the 2011/2013 biennium.
Presenter: Joseph Mezher, Program Director, Texas Education Agency
Session 16. Employee Absences – A Reality Check
Now is a good time to conduct a reality check to see if your leave benefits and administrative procedures compete or conflict with student achievement and fiscal goals. This session will identify methods for analyzing absence data to identify patterns and factors that contribute to rising substitute costs and leave use. Strategies to stop the drain on resources will also be discussed.
Presenters: April Mabry, Assistant Director, TASB HR Services
Marcia Daniels, Retired HR Administrator
Thursday, July 19, 2012 3:00-4:00 PM
Session 17. TEA Educator Leadership and Quality Update
This session offers a summary of TEA's goal to ensure that all new educators receive the preparation and support they need, so that every student will have an effective teacher. The presentation gives an overview of the educator preparation program accountability system that is currently in place and how districts are included in the process. An overview of the planning phase for the revision of PDAS is shared along with information on the creation of the principal appraisal.
Presenters: Dr. Janice López, Director of Educator Preparation and Certification, Texas Education Agency
Viviana López, Director of Educator Initiatives, Texas Education Agency
Session 18. ESL - Everyone Speaks a Language
The presenter will discuss initial certification requirements and supplemental bilingual & ESL requirements not only for alternative certification candidates but for fully certified teachers using test preparation and continuing education.
Presenter: Dr. Diann Huber, Founder and President, iteachTEXAS
Session 19. Helping Employees Transition to Retirement
This session will provide an overview of basic needed retirement information from a retirement organization’s view point. It also includes suggestions about a human resources department role in retirement preparation and the support that is offered by TRTA. One focus is discussion about the TRS annuity fund and employee contribution into the fund.
Presenter: Aubrey Cherry, Past President, Texas Retired Teachers Association
Session 20. Professional Development and Appraisal System (PDAS) Update
This session will address resources and implementation issues related to the Professional Development Appraisal System and provide an update on the pilots for a new appraisal system under development.
Presenter: Lauralee Pankonien, Senior Coordinator Educator Quality, Region XIII Education Service Center
Session 21. Curveballs: Navigating Common Employment Issues with Athletic Directors & Coaches
Some districts love theirs, some districts don’t…but regardless of the quality of the relationship, almost every school district will eventually find itself navigating the complex employment waters specific to Athletic Directors and coaches. Join veteran school attorneys Dorcas Green and Elizabeth Neally as they present real life examples of what to do and what not to do in employment relationships with your ADs and coaches.
Presenters: Dorcas A. Green, Attorney, Walsh, Anderson, Gallegos, Green & Treviño, P.C.
Elizabeth Neally, Attorney, Walsh, Anderson, Gallegos, Green & Treviño, P.C.
Session 22. Mining for Gold: Strategies for Outstanding Job Fairs and Streamlined Recruiting using Technology
Looking for those golden nuggets? Are you still using traditional mining techniques to sift through job fair contacts, applications, and interviews? Discover the exciting ways that Texarkana ISD is using cloud software to make prospecting at Job Fairs successful and measurable. Skye and LaTonya will also demonstrate how to let your online application system streamline the process of recruitment and hiring to save time in your HR office. Strike it rich by moving beyond basic online application tools to advanced options that will allow you to identify top talent and corner the market, as well as simplify your hiring and diversity analysis and reporting.
Presenters: Skye Duckett, Director of Human Resources, Texarkana ISD
LaTonya McIlroy, Coordinator of Human Resources, Texarkana ISD
Session 23. Avoiding Financial Pitfalls through Staffing Guidelines
Teamwork between departments is more important than ever due to budget cuts. This workshop shows how the Business Office and Human Resources Office can work together to meet district staffing needs within budgetary guidelines. We begin by looking at FIRST (Financial Integrity Rating System of Texas) data to show comparisons between regional service centers. Workshop attendees will be provided with staffing guideline models for Elementary, Middle School, and High School campuses as well as auxiliary positions.
Presenter: Melissa Aguero-Rámirez, HR Director, Region 1 ESC
Session 24. Administrative Recruiting Goes Hi-Tech
Austin ISD is using technology in a number of ways to develop a strong administrative applicant pool. We've been able to screen our pool with the use of Skype, virtual interviews and other forms of technology to bring candidates to the table from all over the world. With the help of an in-house programmer, we've also developed a talent map that is being used to review internal and external talent from the top down.
Presenters: Dr. Dora Fabelo, Director of Recruiting and Staffing, Austin ISD
Stefanie Schiesser, Administrative Staffing Coordinator, Austin ISD
Session 25. Fingerprinting for New School Employees and Substitute Teachers
An quick, but in-depth look at the process of fingerprinting new employees and substitute teachers as they are hired. Will focus on how to classify certified, non-certified and substitutes into groups to upload to TEA, as well as the upload process through TEA’s website and scheduling of appointments through DPS's contracted vendor. This session is tailored to the needs of new HR personnel responsible for handling the fingerprinting process, but will be a good review for HR personnel with more experience in working with fingerprinting.
Presenter: Jeannie Tomasek, Fingerprinting Manager, Texas Education Agency
Friday, July 20, 2012 8:30-9:30 AM
Session 26. Fair Labor Standards Act – Important Issues for Employers
This session will address the most important provisions of the Fair Labor Standards Act as they relate to school employers. The presenter will also cover relevant state law doctrines governing wage payments. The focus will be on compliance with minimum wage, overtime, salary, hours worked, and recordkeeping requirements, as well as strategies for minimizing the risk of wage claims.
Presenter: Tommy Simmons, Legal Counsel to Chairman Tom Pauken, Texas Workforce Commission
Session 27. Advancing Human Capital in Public Schools: The Texas TAP System
Human capital is critical to the success of public schools. TAP™: The System for Teacher and Student Advancement is a comprehensive school reform system that provides powerful opportunities for career advancement, professional growth, instructionally focused accountability and competitive compensation for educators. Through the implementation of four interrelated key elements, teachers are improving their instruction and the achievement of their students. Come learn how over 75 Texas public schools are transforming their campuses into cultures of success.
Presenters: Jeanifer Caldwell, Regional Coordinator, Texas Teacher Advancement Program
Tammy Kruez, Director, Texas Teacher Advancement Program
Session 28. Superintendent Reporting: Human Resource Services’ Role in Assuring Compliance
A discussion of the requirements for superintendent reporting of certified educators involved in criminal or inappropriate behavior, to the State Board for Educator Certification. Included will be a review of Education Code 21.006 which requires that a superintendent complete an investigation of misconduct once it has begun.
Presenter: Doug Phillips, Director of Investigations, Texas Education Agency
Session 29. New ADA and Issues of Interest to Education Industry Employers
The presenter will lead a discussion based on the review of new ADA changes and application therein to realistic factual situations. He will include factual scenarios where issues in ADA, FMLA, Workers' Comp, Pregnancy Leave Act, and other laws may crossover into more complex situations. Also included will be the applicability of Section 504 of the Rehabilitation Act and Title II of the Americans with Disabilities Act as relating to employment issues.
Presenter: Diego Demaya, Human Resources Educator, Southwest ADA Center
Session 30: Knowing What to Keep & What to Toss
This session will familiarize personnel administrators with Records Retention Schedules using the Texas State Records Retention Schedule as the basis to develop understanding of fields and archival codes for retention of personnel records. The session will also provide for discussion of how and, in some cases, where specific documents are filed.
Presenter: Myra Klinksiek, Retired HR Administrator
Session 31. Changing Pay Trends
The times are demanding school districts change pay practices. In the past few years we have seen districts shift from traditional step schedules to pay ranges, and pay one time lump sum payments instead of general pay increases among other new practices. This session will discuss these changes, explain the possible impact for future pay, and explore possible next trends.
Presenters: Ann Patton, Compensation Specialist, TASB HR Services
Dane Adkinson, Compensation Specialist, TASB HR Services
Session 32. Changes: They are A’Comin’! – Educator Certification Update
This session will provide the latest information on proposed new grades levels for educator certificates, particularly at the secondary level, and proposed revisions for the assignment rules.
Presenters: Kerri Elzie, Senior Credentialing Specialist, Texas Education Agency
Sherisse Reyes, Credentialing Specialist, Texas Education Agency